Capacity & Time 5-in-1 CEO Calculators (Google Sheet)

This is a six-tab Google Sheets dashboard with five calculators and a Start Here tab.

• The CEO Time Audit is where you start. Enter your actual hours across five categories — client delivery, admin and operations, marketing, CEO strategy, and learning — and the calculator shows you the percentage breakdown alongside ideal target ranges. The output that matters most: your CEO time gap. If you're spending less than 10–15% of your week on strategic leadership, you're running in the business, not on it.

• The Client Capacity Calculator tells you the number most business owners have never actually calculated: how many clients you can serve without burning out, based on your available hours minus everything else your business requires. The scenario table shows you how capacity changes at different hours-per-client levels — which is often the insight that leads to a complete offer redesign.

• The Billable vs Non-Billable Hours calculator takes your total hours, your billable hours, and your revenue, and calculates your effective hourly rate — not your stated rate, your real rate. Then it tells you the monthly dollar cost of non-billable work and exactly how many billable hours your income actually requires. It's the tab that makes the case for systems and delegation better than any argument ever could.

• The Revenue Per Hour Worked calculator divides your total monthly revenue by every hour you work — billable and non-billable — to give you your true CEO hourly rate. Then it compares that rate to what it needs to be at your income goal. The monthly tracker lets you watch this number move over time. That trend is your best indicator of whether your business is becoming more efficient.

• The Capacity Growth Planner models three paths to your revenue goal without adding hours: more clients at the same rate, the same clients at a higher rate, or delegation that frees capacity for growth. The rate increase table shows you the dollar impact of a 10% through 30% rate increase at your current client count. For most established service providers, this is the most clarifying table in the entire suite.

The PDF companion guide walks through every calculator — when to use it, what to look for, and what to do with what you find.

-You feel maxed out but you've never actually calculated how many clients you can realistically serve — and you want to know before you say yes to one more

- You're working a full week but revenue isn't reflecting it, and you want to understand where your time is actually going and what it's worth

- You've been thinking about raising your rates or hiring help but you're not sure if the math makes sense — and you want to see the numbers before you decide

- You want to grow revenue without working more hours, and you need a clear picture of what that actually requires

• Google Sheets (digital download)

• Make a copy to your Google Drive and customize and edit it anytime

• This is a digital download. No physical product will be shipped.

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• Please note: These digital products are for your personal business planning use only. They are not templates meant to be copied, repackaged, or used to create your own products. Your purchase does not include resale, sharing, or redistribution rights.