3 Systems That Will Save You 10+ Hours a Week
Can we be honest for a second—nobody starts a business because they love juggling 47 browser tabs, forgetting what day it is, or answering the same client questions over and over again. You started your business for freedom—to do work you love, serve clients who light you up, and still have time to actually enjoy your life. But somewhere between scaling your offers and managing your inbox, it started to feel like you traded your 9–5 for a 24/7.
Here’s the truth:
You don’t need more hustle. You need better systems.
And not in some overwhelming “automate everything” kind of way. Just start with the three workflows that’ll give you your time—and your sanity—back. Let’s dive into the top 3 time-saving systems every solopreneur needs to reclaim at least 10 hours a week. Here’s the twist most people miss:
Freedom lives inside structure.
But you don’t need to overhaul everything to reclaim your time. Just start with the right systems—the ones that do the heavy lifting every single week. Here are 3 time-saving workflows that’ll give you back at least 10 hours a week (and a whole lot of mental clarity).
System #1: The Weekly Workflow Planner
AKA: Your Brain on Paper
Think of this as your personal operating system.
When everything lives in your head, decision fatigue kicks in fast. This planner turns your recurring to-dos into a weekly rhythm you can follow (and finally delegate).
The Problem: You wake up asking, “What do I even do today?” and end the day feeling like you did everything and nothing at the same time.
The Solution: Create a Weekly Workflow Planner that maps your recurring tasks into a repeatable rhythm. This reduces decision fatigue and helps you focus your energy where it counts.
Time-Saving Benefits:
No more guessing what needs to be done
Batching and theme days create deeper productivity
Makes delegation simple and straightforward
VS Wisdom Drop: "You can’t delegate chaos. But you can delegate a plan.”
How to Set It Up:
List every recurring task in your business (daily, weekly, monthly)
Group similar tasks into themed days (e.g. “CEO Mondays,” “Client Tuesdays”)
Use a digital planner or task management tool (like ClickUp, Trello, or Asana)
Review and refine weekly to keep it lean and relevant
System #2: The Content Engine Map
AKA: Ditch the Post-and-Pray Cycle
Say goodbye to last-minute posting and creative burnout.
This system helps you connect your content to your offers, build visibility with ease, and create a rinse-and-repeat strategy that keeps working long after you hit “publish.”
The Problem: You’re either ghosting your audience or glued to social trying to keep up. Either way—it’s exhausting.
The Solution: Build a simple, evergreen long form content strategy, using newsletters, blog posts and Pinterest. This system connects your offers, lead magnets, and core content so your marketing works even when you're offline.
Time-Saving Benefits:
Create once, repurpose endlessly
Pre-planned ideas mean less stress
Consistent visibility without being constantly online
VS Wisdom Drop: "Marketing that works while you sleep isn’t magic—it’s mapped."
How to Set It Up:
Identify your core offers and themes
Map out 4-6 content pillars tied to your services
Create one “anchor” piece of content per month (like a blog, video, or podcast)
Repurpose into emails, Pinterest pins for the month
Schedule content in advance using a tool like Tailwind or Later
System #3: The Client Experience Workflow
AKA: Your Secret to Smooth, Scalable Service
Because every new client shouldn’t create more chaos.
Automating your onboarding process ensures every client feels supported from day one—and you don’t have to start from scratch every time someone says “I’m in.”
The Problem: Every new client means a scramble to send contracts, welcome emails, and project docs... and you’re doing it all manually. Again.
The Solution: Automate your client onboarding from “Yes!” to kickoff. A client experience workflow ensures every client feels VIP—without you repeating yourself every time.
Time-Saving Benefits:
Contracts, invoices, and welcome packets go out instantly
No missed steps with templates & checklists for onboarding
Scalable delivery that saves energy and enhances client trust
VS Wisdom Drop: "Every time you repeat something manually, you’re training yourself to stay stuck."
How to Set It Up:
Choose a CRM or client management tool (like Dubsado or HoneyBook)
Build a client journey checklist: Inquiry → Booking → Onboarding → Kickoff
Create canned emails for welcome, next steps, and project timelines
Automate triggers: contract sent → invoice paid → welcome kit delivered
The Bottom Line: Simplicity Scales
Systems aren’t here to box you in—they’re here to set you free.
When you have the right foundations, you stop reacting and start leading. These three systems are the fastest way to escape the endless to-do loop and step into the spacious energy of true CEO leadership.
Your First Step Starts Here
Want to know where to begin? Start with the system that’s stealing the most time right now—and rebuild it with intention.
If you’re thinking, “I need all of this yesterday,” we’ve got you. We've got self-paced courses and Toolkits to help you get started or you can check out our Signature Visionary to CEO Program is where we help high-achieving entrepreneurs go from scattered to scalable—with hands-on help and real-time transformation.
Together, we’ll build the structure that frees your time, protects your energy, and supports your next-level growth. Because your brilliance deserves a business that can back it.
